WHAT IS A LETTER?
A letter is a piece of paper that contains some kind of information written for some purpose. Mainly, there are two general types of letters and these are the letters sent to friends, relatives, loved ones, and the other are letters sen to business partners, namely business letters.
In this article we’ll be talking about business letters.
TYPES OF LETTERS
- CONFIRMATION LETTERS
The confirmation letter contains a message about receipt of any dispatch (letter, telegram, transfer, parcels, goods, valuables, etc.) that the previously made document remains in force. A letter can confirm a fact, an action, a telephone conversation.
- A LETTER – REMINDER
A reminder letter contains an indication of the approach or expiration of the time for the performance of any obligation or event.
- COVER LETTERS
A cover letter is a frequently compiled document that informs the addressee about the sending of documents to him; If it is necessary to clarify or supplement something to the attached documents: specify the due date, explain the reason for the delay, clarify the difficult points, etc .;
- LETTERS OF INVITATION
Letters of invitation invite the addressee to take part in any event held.
They reveal the nature of the event, indicate the timing and conditions for participation in it.
- LETTER OF INFORMATION
The information letter – informs the addressee about any fact or action. Most often, through newsletters, they promote the activities of organizations, manufactured products, published literature.
- ADVERTISING LETTERS
The advertising letter is a kind of information letter sent to a specific addressee and contains a detailed description of the advertised services or goods.
- LETTERS OF ANSWERS
The letters of answers in their content are dependent on the nature of the initiative letters, since the theme of their text has already been set.
- A GUARANTEE LETTER
A guarantee letter is a document that ensures the fulfillment of the obligations set forth therein. In it, the addressee is usually guaranteed to pay or provide something.
HOW TO WRITE A BUSINESS LETTER?
How to quickly and correctly write a business letter?
Business letters have a legal significance, so their style must meet certain requirements.
- RULE #1.
The text of the letter should not allow for several interpretations. The official language should be distinguished by the precision and beauty of the mathematical formula.
- RULE #2.
Hence the general requirements for the text of a business letter: brevity, clarity and accuracy of presentation.
- RULE #3.
The text should be spelled out correctly in accordance with the current rules of spelling and punctuation, in the formal-business style.
- RULE #4.
In the official letter it is necessary to state clearly and briefly the essence of the matter, observing the neutrality of tone.
- RULE #5.
It is recommended to write business letters only for one issue. When composing a letter, you must first “sketch out” the logical scheme of its content. As an analogue, you can use business letter template already available.
BEST LETTER TEMPLATES
There are a lot of types of business letters and to remember all of their style and format is not an easy job. Instead of learning their format every time, you can simply use a template, where it will be ready, waiting for you.
There are a lot of websites where you can find business letter template and below are some them:
- Microsoft Office – templates.office.com
- Hudson – au.hudson.com
- The Balance – thebalance.com
- Over Leaf – overleaf.com
- Write Express – writeexpress.com
- Resume GENİUS – resumegenius.com
- Novo Reusme – novoresume.com
Grab your business letter template now, and start writing your business letter easily!