What is ‘To whom it may concern’ letter?
We write letters for different formal reasons nowadays. And most of the written letters are business letters. It is important to write them as accurately as possible, taking into consideration each detail.
One of the details to pay attention to is a salute to the person or company you are writing the letter. It is always best to write the full name and last name of that person, since it is the most appropriate thing to do. But sometimes, no matter how hard you try, you can’t find the name of the recipient. This is when we start our letters with traditional ‘To whom it may concern’.
These letters are formal letters where you do not know the name of the person you are writing the letter to and that’s why start with such a salute.
What to use instead of ‘To whom it may concern’?
Of course, it is not advisable to start your letters with this sentence. It is always best to look for the name of the head of the company or another person you are writing this letter to. Most of the times it is given to you in the job description, however it is not always the case. If you still have done everything and cannot find the name, you can start the letter with an appropriate salute. Using ‘To whom it may concern’ is okay but isn’t most of the times the liked option because it is not that polite and good salute.
There are other options you can use instead, like ‘Dear Sir/Madam’ , ‘Der Recipient’, ‘Gentlebeings’, ‘Dear Manager’, ‘Greetings’, ‘Hello’. If none of them work for you, you can simply skip the greeting part.
A letter example
For a better understanding of this letter type, let’s have a look at an example.
To Whom It May Concern,
I am a physician at the state of Chicago.
Edward Black is my patient. This statement is to afform that this patient has advised me that, due to personal circumstances, the country garden guideline is not adequate to provide for his/her personal medical marijuana dosage, and therefore he/she requires an exemption from the guideline.
More examples of ‘To whom it may concern letter’
You can find more examples of letters starting with this sentence from the websites like Cover Letters and Resume – www.coverlettersandresume.com, Buzzle – www.buzzle.com , Samples Help Index – www.samples-help.org.uk.,
Resume Baking – www.resumebaking.com.
After finding a template or a sample of your taste, you can change the starting sentence with the option we gave you above. You can also change any content in it that is inappropriate. All of the samples are printable and very easy to edit.
In conclusion, if you, too, have to write a ‘to whom it may concern’ letter for any reason, do not forget about the tips we have given to you!