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Follow up Email Writing Guide


What is a follow up email?

A follow up email is an email that can be sent after the interviews, sending a resume or while you are in a job search process.

It is an email sent to get rid of any misunderstandings, or to say about what you forgot or failed to say and maybe, to thank.

And it is very polite – to thank a person for a pleasant conversation and for a given chance.

Follow up Email Writing Guide
Follow up Email Writing Guide

Why to send a follow up email?

Writing a follow up email to interviewers after completing the interview will bring you two important advantages over your competitors:

  • You will look like a polite and grateful person in the eyes of the company’s employees with whom you communicated in an interview.
  • You will remain in the memory of the interviewers for a long time.
Follow up Email Writing Guide
Follow up Email Writing Guide

In this letter, you should do the following:

  • Thank for the time and attention given to you.
  • Confirm your interest and desire to work in this company.
  • Emphasize your skills and qualifications, suitable for the position you are applying for.
  • Tell about what contribution you can make to the company.
  • Provide your contacts for communication with you.

Note that the letter should not be long, you have to keep it as neat, clear and short as possible.

Follow up Email Writing Guide
Follow up Email Writing Guide

How to write a follow up email?

There are different types of follow up emails related to different purposes people send them.

You can send this email to say thank you, ask for a meeting, ask a question and etc. And with different purposes, follow up emails are written differently. But, generally, when writing these emails, we do the following things:

  • Greet a person you are writing to
  • In the main part, state the reason of your email.
  • At the end give an appropriate conclusion
  • Add your contact information.
Follow up Email Writing Guide
Follow up Email Writing Guide

For a better understanding, let’s look at an example:

Good morning / afternoon, [name and last name],

I want to thank you for the interview and the opportunity to look at the (name of the company)’s work.

In addition, after all that I saw, I wanted to become a part of the company a lot more.

Thank you for your attention, time and conversation. I will be glad to hear from you again.

I have one question left regarding [subject + question].

I will be waiting for your response!


Yours faithfully,


+ Contacts

Follow up Email Writing Guide
Follow up Email Writing Guide

How to make a follow up email attention-gettiing?

You have probably been in position where you have had a meeting with potential client, you have talked about the opportunity to work, or you have done something else where you have told that they will get back to you.

And the time passes and you do not see any answer from them. And you had a dilemma. Because if you write them, you would be in a risk of annoying them, but you wanted to hear from them so bad and was afraid that they will forget about you.

Follow up Email Writing Guide
Follow up Email Writing Guide

The best thing to do in such situations is to write a follow up email. When writing a follow up email,

  • Give it a few days.

Do not write sooner than 3 days. Give the recruiter some time.

  • Be clear about what you want.

You have to first think about the details of what you are going to write. Answer the questions like ‘what is the purpose of the writing’, why do you want to see the specific person, why should he say yes and agree to meet you. And to answer this questions, think yourself as if you are in his place. That will help you with the main part of follow up.

Follow up Email Writing Guide
Follow up Email Writing Guide
  • Always try to be nice and polite.

Watch your language, do not be impatient and do not write anything sarcastic in your email.

  • Use a good salutation.

And not something like ‘To whom it may concern’.

  • Be relevant

Do not talk about things that don’t have anything to do with what you want. Also, do not repeat yourself. Do not talk about things you already talked about in the interview.

We hope you have a better understanding of a follow up email and tips to write it reading after this article.

Are you still waiting for a response after a meeting and not getting it? If it is the case, get your hands on work and write a nice follow up email to your dream company!

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